VACANCY NUMBER: 13/002
DEADLINE FOR
APPLICATION:15 March 2013
DATE OF ISSUANCE:01 March 2013
POST TITLE:Human Resources Assistant
POST LEVEL: GS-4
DATE OF ISSUANCE:01 March 2013
POST TITLE:Human Resources Assistant
POST LEVEL: GS-4
SECTION:Human Resources
Section
DUTY
STATION:Jerusalem
Responsibilities:
Under
the overall direction of the Chief Civilian Personnel Officer (CCPO ) the
incumbent will carry out the following tasks:
-Monitor/maintain time and
attendance records. Maintenance of annual leave balance records, compensatory
time off, sick leave, overtime, night differentials, hazard pay & processing
of leave request for all UNTSO local staff members;
-Provide clerical and
filling services to the National Staff Unit, including opening of new folders
for new staff.
-Take care of care of filling all documents and correspondence
in respect of active and retired UNTSO staff members;
-Give assistance in
completing MIP claims (MIP.2), check up the accuracy of the completed claims in
accordance with MIP rules as well as maintain records of the submitted
ones;
-Assist all UNTSO local staff members in completing P.84 forms when
they are due for it. Follow
-up the distribution of the periodic P.84 form
among UNTSO local staff members. Prepare a forwarding list to HQ/NY and keep
copies in a record file.
-Process contract extensions and generate extension
reports for locally recruited staff
-Generate I.D. renewal forms for locally
recruited staff
-Prepare certificates of employment for locally recruited
staff
-Backstop for the Human Resources Assistant during his/her
absence
-Perform other duties as may be assigned from time to
time.
-Advise staff members regarding their entitlements and the conditions
of service.
-Drafts and prepares written response to queries concerning HR
related matters.
-Undertakes research on a range of human resources related
issues and assists in the preparation of notes/reports.
-Reviews and
processes personnel actions through human resource automated systems and
applications.
Competencies
Professionalism:
Knowledge
of the human resources policies, procedures and practices and ability to apply
them in an organizational setting. Demonstrates use of initiative and makes
appropriate linkages in work
requirements and anticipates next steps. Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of
work.
Communication:
Speaks and writes clearly and
effectively; listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
Teamwork:
Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares
credit for team accomplishments and accepts joint responsibility for team
shortcomings.
Client Orientation :
Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; keeps clients informed of progress or
setbacks in projects; meets timeline for delivery of products or services to
client.
Technological Awareness :
Keeps abreast of
available technology; understands applicability and limitation of technology to
the work of the office; actively seeks to apply technology to appropriate tasks;
shows willingness to learn new
technology.
Education
High school diploma or
equivalent.
Certificate in human resources management is an
advantage.
Work Experience
At least 5 years of
progressively responsible experience in human resource management, including at
least 3 years in recruitment with international organizations, preferably in the
United Nations
Languages
Fluency in spoken and
written English; working knowledge of spoken and written Arabic is an
advantage
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under conditions
of equality in its principal and subsidiary organs. (Charter of the United
Nations-Chapter 3,article 8).
English and French are the two working
languages of the United Nations Secretariat.
The United Nations Secretariat
is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT
ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION,INTERVIEW MEETING, PROCESSING,
TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH
INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT
APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE
ACCEPTED.
How to Apply to
United Nations
Truce Supervision Organization (UNTSO) vacancies:
All applicants are strongly encouraged to
apply online.
When you visit the UNTSO Website,
http://untso.unmissions.org
, go to the UNTSO Job Vacancies page and a list of available vacancies will
be listed in the webpage.
1.To
start the application process, applicants must download a Personal
History “P.11”
form
Note:
Any other form of application will
not be accepted.
2.Once the download is finished, complete and save your
Personal History
Formand then e-mail it to the following e-mail address:
untso_staffing@un.org
Alternatively, applications may be sent via postal mail
to the following address:
Chief Civilian Personnel Officer
UNTSO HQ Box
490, Jerusalem 91004
fax: 025687580
3.In completing the P.11
form
please note that all fields must be completed accurately to the best of
your knowledge
Additionally, you are encouraged to fill all of the fields
to best convey your personal ambitions.
Your application will be screened and
evaluated against the requirements as specified in the particular vacancy and
your name may be put forward for that specific announcement only.
In view of
the high volume of applications received, only those applicants who are included
in the roster will be notified.
Applications should be addressed to:
Chief
Civilian Personnel Officer
UNTSO HQ Box 490, Jerusalem 91004
fax:
02-568-7580
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