Job
Title: Administrative and Finance Assistant Organisation: Right to Play (RTP)
Starting date :July 1 2013 Location: Ramallah. Report to: Country Manager
(CM)
Background:
Right to Play is a leading
international humanitarian and developmental non-governmental organization that
uses the transformative power of Sport and Play to build essential skills in
children’s life which drive social change in communities affected by war,
poverty and disease and is currently implementing similar programs in Palestine.
Right To Play is a child-centered organization. Our recruitment and selection
procedures reflect our commitment to the safety and protection of children in
our programs.
Purpose:
Right To Play is seeking to
employ an Administrative and Finance Assistant based in Ramallah. The primary
responsibility of the Admin and Finance Assistant is to assist the Country
Manager in all administrative, logistics and clerical functions relevant to the
good management of the country office; when needed, assist the Finance officer
in financial functions.
Objectives:
Assist CM in all
Administrative functions.
Assist CM in all Logistic
functions.
When needed, assist Finance
Officer in Financial functions.
Responsibilities:
Maintain personnel and
confidential records, investigate the staff life insurance and medical insurance
policy, registration, visa requirements and other permissions for non-Local
employees and for employees travelling abroad, ensure timely payment of all RTP
utility bills, subscriptions etc.. , handle country office petty cash and cash
disbursements.
In case of need and when
delegated by Country Manager, handle country office petty cash and cash
disbursements.
Assist the Country Manager
in the monitoring and follow up of projects.
Support the procurement
committee and keep the records of fix assets and inventory of
supplies.
Assist as required with the
administration and coordination of workshops, conferences, special events, and
other meetings.
Organize and maintain
country office and projects files.
Assist in preparing the
monthly financial reporting to comply with RTP requirements and local auditing
requirements.
Assist the Finance Officer
to prepare monthly projections.
Maintain a full record of
receipts, contracts and other proof of payments according to RTP’s In-Field
Financial Handbook.
Assist the Country Manager
and Finance Officer in the preparation of yearly project budgets and annual
forecasts.
Arrange and prepare all
documents to purchase, supply, dispatch all supplies, equipments and
commodities.
Maintain inventory of
office supplies and equipments.
Ensure that satisfactory
travel arrangements, including airline reservations/bookings, transport to and
from airport, hotel/lodging, and visa arrangements, for all regional office
staff, consultants or visitors are made.
Assist the Country Manager
and other staff in making arrangements for visitors, meetings, conferences and
special events.
Required
Qualifications:
-University degree in
business administration / Accounting.
-Previous experience in
administrative and basic accounting work with NGO’s.
-Good networking and report
writing skills.
-Fluency in Arabic and
English Languages.
-Written and verbal
communication skills, and confidence using these in a cross cultural
environment.
-Computer literacy (Word,
Excel, PowerPoint).
-Ability to work under
pressure
-Solid Team
Member
-Driving License is an
asset
To
apply:
-Please send a CV (maximum
3 pages including three references contact details) and a one page cover letter
by email to: info@rtpmero.com.-Deadline for accepting applications is 18 May
2013; -Please state ‘Administrative and Finance Assistant’ in the subject line
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